Category Archives: Fairbanks Ranch Association

FRA Board of Directors and Executive Session Meeting: January 28, 2015

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The Fairbanks Ranch Association will be having its Board of Directors and Executive Session Meeting on January 28, 2015. Please click the link below to view and download the meeting agendas.

Board of Directors Meeting Agenda

Board of Directors Executive Session Agenda

Residents are invited and encouraged to attend the open meeting of the Board of Directors to present their viewpoints on issues being addressed.  The Executive Session is a closed meeting (not open to member attendance).  The next open meeting will be held at the Clubhouse on Wednesday, January 28, at 7:00 p.m. Notice of the meeting dates and times is posted on the gates and in the Clubhouse at least 72 hours prior to the meeting.

For questions and inquiries, please contact:

Fairbanks Ranch Association
17651 Circa Del Norte
P.O. Box 8166
Rancho Santa Fe , California 92067
www.fairbanksranch.org

Phone: 858-756-4415
Fax: 858-756-5485
E-mail: kberger@fairbanksranch.org

Fairbanks Ranch Association: Paver Remediation Project Update

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Here’s a quick update from Marlene E. King (FRA Board President) about the Paver Remediation Project:

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The Board of Directors wishes to address ongoing concerns about the observed lack of progress with the gate one paver work. The November, December and January FRA Monthly Reports provided page one updates from General Manager Baker. What follows are some pertinent facts that may be helpful in understanding how we arrived at our current situation.

♥ At the Board’s first meeting in May, we directed the Contractor, sub-contractors and Project management consultant to promptly sign the indemnification documents, etc., that our Association Counsel drafted to protect Association interests. It took until September 30, 2014 to obtain signatures from all parties.

♥ During this period we were made aware that the paver sub-contractor, owner of a small company, was being treated for cancer. This caused further delay.

♥ News media reported we were entering an El Nino/Southern Oscillation weather cycle (ENSO). El Nino is named for the “Christ Child”, because that abnormal weather phenomenon typically arrives around Christmas; it arrived early. Scientists have determined that only half of ENSO cycles result in abnormally high rainfall and they are unable to predict if an ENSO will be wet or dry.

♥ Traditionally, wind-driven wildfire evacuations have taken place the end of October, first days of November. (Last May’s evacuation was unusual.) The Board was mindful of scheduling paver remediation during this historic wildfire season. We did not wish to have a main entry gate shut down, leaving one of only two remaining gates constricted by the placement of a temporary guard trailer in a possible evacuation pathway. We wanted all six entry gates to be freely accessible.

The long and the short of it is that the dirt needs to dry to the point where both geotechnical firms sign-off that the dirt base is properly dry, compacted, and graded. The next process is the installation of the CTB (cement treated base), which requires a week to properly cure. Paver installation, during dry weather, requires another two weeks. Forward progress is dependent upon rainfall events.

We acknowledge that each and every one of you has been personally inconvenienced by the gate one work not being completed on schedule. Gate one users on a good day add at least 7 ½ minutes each trip. Gate three users wait behind guests/vendors requiring access approval. Gate two users experience increased wait times as more vehicles now wait for a break in the traffic on San Dieguito Road. Viewing the temporary security trailer is likely tiresome. South side owners are delayed when visiting friends or using the Clubhouse or common area amenities. The gate one paver completion schedule has been an equal opportunity source of frustration for all parties.

As I am sure you all appreciate, the Board desired that this project be completed in four weeks. This was the construction schedule repeatedly promised by all parties: Contractor, Geotechnical Engineers, Paver sub-contractor and our Project Management Consultant.

The Board appreciates the comments, questions, offers of help and, yes, the complaints. We will continue to work this problem to completion. The uptick in “feedback” from our community has helped focus the attention of those parties who created the problem in the first place, and now must fix their errors.

Again, the Board of Directors and Management acknowledge the delays in this project. We thank you for your patience and understanding, and we thank you when you have cared about our community to communicate your irritation and frustration.

Marlene E. King
FRA Board President

For questions and other inquiries, please contact:
Fairbanks Ranch Association
17651 Circa Del Norte
P.O. Box 8166
Rancho Santa Fe , California 92067
www.fairbanksranch.org

Phone: 858-756-4415
Fax: 858-756-5485
E-mail: kberger@fairbanksranch.org

Fairbanks Ranch Monthly Report: January 2015 Newsletter

 

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MONTHLY REPORT (JANUARY 2015)

 

2015 Board of Directors Candidacy & Election

The current Board of Directors has announced a request for candidates for the 2015 Election of the Board of Directors. This year the positions currently held by Marlene King and Beth Golub will expire and be up for consideration.

The Board of Directors is a volunteer body responsible for overseeing the affairs and finances of the Association with the assistance of standing and ad hoc resident committees and permanent paid staff.  The Board is composed of five members, each holding a two-year term. Directors Matt Habeger, Richard Johnson, and Donald Levy remain on the Board of Directors, with terms due to expire in May 2016.

Any member of the Association in good standing is eligible to run for election to the Board of Directors. However, all members desiring to run must complete a Candidate Qualification Form and return it prior to the April 1, 2015 deadline in order to be named on the official ballot. A copy of each candidate’s completed Candidacy Qualification Form will be enclosed with the official ballot package mailed to each member in mid April.

The actions of the Board of Directors are important to our community. We strongly recommend that all members exercise their right to vote for Directors and assist the Association in achieving the quorum of members needed for a valid election. We will continue to accept candidacy forms until 5:00 PM on April 1, 2015. Election materials will be distributed to all Fairbanks Ranch Association members on or before Friday, April 10, 2015 for their review and consideration.

Below is the full outline of the 2015 Board of Directors Election Schedule and the Candidate Qualification Form:

2015 ANNUAL ELECTION SCHEDULE

CANDIDATE QUALIFICATION FORM

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Community Events

Coffee by the Lake
Coffee and pastries are served every Friday, Saturday, and Sunday from 8:30 – 11:30 AM at the Clubhouse. Complimentary.

Children’s Karate
Classes will resumed last September. Tuesdays 4:00 PM, Tiny Tigers; 4:30 PM, Juniors/ Black Belt Club; 5:10 PM, Black Belt Club only. Fee-based class.

Ladies Stretch Group
Tuesday and Thursday from 8:00 – 9:00 AM at the Clubhouse. Complimentary.

YOGA Class
Tuesdays and Thursdays from 10:15 am – 11:15 am. Fee-based class.

Zumba Dance
Tuesdays and Thursdays from 9:05 -10:05 AM at the Clubhouse. All fitness levels welcome. Fee-based class.

Mahjong
Mondays from 1:00 – 4:00 PM at the Clubhouse. All levels welcome. Complimentary.

CALENDAR:

JANUARY 2015
1 – CLUBHOUSE CLOSED
6 – 6:00 PM Rules Violation Mtg.
12 – 10:00 AM Landscape Comm. Mtg.
13 – 4:00 PM Tennis Comm. Mtg.
13 – 6:00 PM ECC Mtg.
13 – 7:00 PM P & L Use Mtg.
14 – 9:30 AM Ladies Invest. Club
16 – 12:30 PM Social Comm. Mtg.
20 – 7:00 PM SAC Mtg.
21 – 6:00 PM Finance Mtg.
28 – 7:00 PM Board Mtg.

FEBRUARY 2015
3 – 6:00 PM Rules Violation Mtg.
9 – 10:00AM Landscape Comm. Mtg.
10 – 6:00 PM ECC Mtg.
11 – 9:30 AM Ladies Invest. Club
16 – CLUBHOUSE CLOSED
17 – 7:00 PM SAC Mtg.
18 – 6:00 PM Finance Mtg.
25 – 7:00 PM Board Mtg.

All events are held at the Clubhouse unless otherwise noted; dates are subject to change.

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Paver Remediation Update

The Board and Management continue to work to ensure that the paver remediation is completed successfully at Gate 1. As we began the project in November, the proposed plan was to complete the project within four weeks. However, at that time, the weather forecast did not include much rain until January. As luck would have it, when we began the project the weather changed.

After the pavers and the base were removed, the Engineer reported concerns with the condition of the sub grade which needed to be properly addressed. Immediately upon receipt of the report, the Board met with the engineers and contractors to discuss the concerns. To ensure that the Association would not experience another failure, the Board approved added improvements to the base to support the pavers. Since the decision on how to move forward was approved in early December, we have experienced substantial rain. The soil is currently too wet to provide the proper base. Several attempts to compact and prepare the base have been made, but the moisture content in the soil is too high to proceed.

As I was preparing this article, we experienced more rain. The soil needs to dry out and once it meets the specifications for a proper base (proper moisture content) the contractor estimates 20 working days to complete Gate 1.

This construction project impacts everyone in the community. We regret the inconvenience that this repair creates, but it is very important that this repair is done correctly. We will move forward as quickly as possible and appreciate everyone’s cooperation in dealing with alternate routing of traffic during construction. Every effort is being made to complete the work in a timely manner so that regular traffic can be restored. Thank you for your consideration and patience.

While Gate 1 (North side manned gate) is under construction, guest and vendor tra2c is being redirected though a temporary manned gate which has been established inside of Gate 3 near the Clubhouse entrance (17651 Circa del Norte). Gate 1 will be closed to traffic until the project is completed. We ask your cooperation in notifying guest and vendors that Gate 1 will be closed to traffic and inform them to enter through Gate 3 using the address provided above. Residents are encouraged to use Gate 2 to help reduce the traffic at Gate 3. Vendors and guests must use Gate 3. If you have any questions regarding these changes or access issues please contact the Security Office at 756-0938.

Once Gate 1 is completed, the Board will discuss when to schedule the repair to Gate 6.

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Quarterly Assessment Reminder

First Quarter 2015 account statements were mailed on approximately the 15th of December. If for any reason you did not received your statement, please be sure to contact the Clubhouse to request a duplicate copy. Please remember you are responsible for making sure your dues get paid. As a reminder here is a brief description of how the delinquency process works and the payment options available to you:

Assessments are due the first day of each quarter:

1st Quarter…… due January 1st
2nd Quarter…. due April 1st
3rd Quarter….. due July 1st
4th Quarter….. due October 1st

Delinquencies are assessed on the following schedule:

15+ days delinquent: Reminder letters are sent out

30+ days delinquent: A late fee of 10% is billed to the account An interest fee of 1% is billed to the account for each month of delinquency

45 days delinquent: Collection process begins

Please refer to the Fairbanks Ranch Association Assessment Collection Policy section of the 2014 Budget for further details regarding this process.

 

Payment Options

ACH Program (automatic checking account withdrawal)

On approximately the 10th of the /rst month of each quarter we will automatically withdrawal the exact amount due on your account from the checking account you provide to us. This program is free, saves time & postage, guarantees payment, and ensures no late fees or interest charges are required.

2014 ACH Scheduled Withdrawal Dates:
*January 10th *April 10th *July 10th *October 10th

Credit Card or E-Check

Both of these forms of payment are easy and convenient. You can find the links to pay by credit card and e-check on our website at www.fairbanksranch.org. Once you log in, click on the menu item for “Online Payments” to get all the information on these forms of payment. Convenience fees may apply.

If you have any questions please contact Accounting Manager Hannah King at 858-756-4415 or hking@fairbanksranch.org

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General Manager’s Message

Deborah Baker, CCAM, AMS

DEBORAH BAKER, CCAM, AMS

We are welcoming in a new year! For some people, the New Year may prompt you to take stock of all you have accomplished (or not accomplished) during the previous year. It is the time for new beginnings and resolutions. My resolution is to continue to work hard to meet the needs of the community and believe that together we can work toward a common goal of keeping Fairbanks Ranch the best of the best. 0is is a perfect time for you to consider becoming a volunteer. Whether it is as a Board member, Committee member, Homeowner or Management staff, we all have a very important responsibility to ensure that our community association continues to prosper.

DECEMBER 10, 2014 BOARD MEETING: The Board of Directors had a full agenda for the December 10, 2014 meeting. A larger number of residents attended the meeting due to the scheduled presentation by the Ad Hoc Dog Park Committee. The audience included residents that are supportive of the dog park and those that are opposed. Jack Simkin, Chairman of the Committee, made the presentation and did an excellent job. The Committee’s recommendation was for the Board to approve the construction of a Dog Park on the common area located across from the Clubhouse. Upon deliberation following the presentation, the Board agreed that the Committee provided good information; however before making this important decision, the Board would like to make every effort to hear from all residents. Management was directed to send out an Advisory Ballot regarding this matter. The Board continued the business meeting and approved the consent calendar which included the approval of request from Sprint and AT&T to modify their cell towers.

Unfinished Business: The Board reviewed but did not approve the following agenda items: a request to add lighting to the front Clubhouse landscape at a cost of $4,475, and a request for a shade structure over a park play area to be paid
from capital. The Board did approve the Finance Committee’s recommendation to transfer year end operating pro/t to reserves, and the purchase of a digital read out speed sign at a cost of $4,092 for Circa del Norte to be paid from capital.

New Business: The Board approved the 2015 Annual Election Schedule which establishes the needed deadlines in preparation of the Annual Meeting scheduled for May 13, 2015; Reviewedand accepted proposed rule changes regarding CC&R Enforcement to be mailed to the residents for a 30 day comment period; Appointed Jim Nierman as Chair and Stephanie Friedrich as ViceChair for the Environmental Control Committee (ECC); and approved the Rule Change, as recommended by the Tennis Committee, to remove the 3:00pm – 6:00 pm restrictions for visiting Tennis Pros. The Board requested modifications to the Health Insurance Benefit package submitted and will vote by Action without a Meeting prior to December 16th. This will allow the benefit information to be provided to the employees in time for the 2015 renewal.

IMPORTANT MAILING TO ALL RESIDENTS: As required by Civil Code, the proposed rule changes that have been reviewed and accepted by the Board of Directors over the last few months, will be mailed to all residents to allow for a 30 day comment period prior to the Board reviewing for approval. This mailing will include two important documents: (1) the proposed rule change information and (2) the Dog Park Advisory Ballot. The mailing will be sent by January 15, 2015. To provide the 30 day comment period and allow residents time to return the Dog Park advisory ballot, the Board will discuss both items at the February 25, 2015 meeting. Please watch for this mailing and be sure to participate.

THANK YOU: As 2014 comes to an end, I want to thank the members of the Board of Directors and all Committee members for their hard work and dedication. Fairbanks Ranch continues to thrive with the help and support of the volunteers that work tirelessly to support the Community and Management. Thank you for your support.

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Neighbors Giving to Neighbors

Marlene E. King, Board President

 

December 24th found me driving slowly throughout our community, taking note of decorated front yards: bright lights, wreaths, garlands, reindeer, candy canes, snow people, and assorted figures requiring air machines to keep them erect! The slow drive was prompted after being struck by how friendly and giving it is that neighbors put up displays, however large or small. I hope you have enjoyed these festive “gifts” as I have.

For many years I thought it would be a nice idea if our night shift Security staff were the judges for some informal holiday decoration prizes. Who else has as much experience viewing the displays? Seemed like a good idea, until I actually started comparing. As I was scribbling notes about homes that caught my eye, I quickly concluded there is more subjectivity to the task than I ever appreciated.

That being said, I share a few of the homes that brought a smile, caused a double-take, or made me gasp in admiration. Starting on the North side, the neighbors on Avenida Floresta had lots of festive displays, but the Avenida Loma de Oro light displays caused those neighbors’ SDG&E meters to spin! If Google Earth posted nighttime satellite photos, there is no doubt those two streets would be the brightest streets in all of Fairbanks Ranch. Fred and Lynn Muto outlined their windows with white lights – a charming and homey effect. Joe and Terri Davis again shared their plywood display of Peanuts cartoon characters, allowing Nancy Kollisch and Je1 Pressman’s Golden Retriever, Buddy, to again give obeisance to Snoopy. Those of us who have lived in Fairbanks since the early 1990’s no doubt have fond memories of the ginormous lighted trees at Dan and Janice Tevrizian’s. Strung by Dan and the kids, in the good old days their lights were up by Thanksgiving. This year’s front door – crimson wreaths, green garland, and white poinsettias – was strikingly elegant. John and Jennifer Beane’s light display was noticeable from all lots east of gate three; it was only when I “drove toward the light” that I got a chuckle spying Santa hanging from the roof by his fingertips!

On the South side, Larry and Liz Wolfe could teach the White House a thing or two about spectacular display. I still remember many, many years ago when I first caught sight of their tall tree through the beveled glass front doors. Dreamy. Gorgeous then and even more gorgeous now with the garlands and wreaths and their uber bright reindeer suspended between trees. Paul and Estee Gubbay’s display intrigued, as it was all happening downhill from street level: candy canes, snow people and lots of red lights. Don and Julie MacNeil’s traditional styled porch was festooned with wreaths and garlands and conjured up visions of family gathered around the hearth. Frank and Cheryl Potenziani’s home caused me to do a triple-take: a corner lot, there were lots of lights and this and that, but their inflatable Santa, giving every passerby a smile and a friendly wave, captured my fancy. That Santa personified all the happy thoughts of the holiday season.

I want to thank each of you who made our wonderful community brighter this season. There was a sense of auld lang syne as the drive concluded. Memories surfaced of those who have moved away and those who have passed away, as the heart of our Fairbanks Ranch community is family, friends and neighbors.

Best wishes to each of you in 2015, which marks our community’s thirty-fifth anniversary.

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 Winter Wonderland 2014

 

Winter Wonderland

More pictures available on www.fairbanksranch.org 

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Fairbanks Ranch Dog Park

 

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At the May 22, 2014 Board of Directors meeting the request for the Board to discuss the addition of a Fairbanks Ranch dog park was made. A survey and an article in the newsletter were sent out to request input from the community. From there, an Ad Hoc Dog Park Committee was created to do research and put together their recommendation based off of this research. At the December 10, 2014 Board of Directors meeting the Ad Hoc Dog Park Committee gave their recommendation to the Board.

The Board of Directors is looking to the community for an advisory vote on the proposed addition of a dog park. A mailing will go out to all homeowners this month which will include information on the dog park. Please be sure to keep your eyes out for the mailing and send in your vote. All of the information that will be included in the mailing will also be available on www.fairbanksranch.org. The votes will be reviewed by the Board at the February 25, 2015 Board of Directors Meeting.

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SECURITY TEAM

Director of Security, Michael Yaptango

Residential Alarm Systems

Question: What happens when there is an alarm activation at my residence?

Many things occur when a residential alarm is activated. Your alarm monitoring company will receive a signal indicating the alarm activation. 0e monitoring center will call the residence to get more information in order to facilitate an appropriate response. This initial responsibility is very important.

I am recommending that every homeowner ensure that your residential alarms are tested on a monthly basis whereupon your alarm company validates that a test signal was received. You need to contact your alarm company immediately if they do not receive a signal from your home alarm.

I am also recommending that each resident routinely update their respective alarm profiles in order that the monitoring company can efficiently and effectively notify police, fire, paramedics and Fairbanks Ranch Security about the nature of the alarm.

Fairbanks Ranch security personnel will respond to all residential alarms after being notified by your alarm monitoring company. Officers rely on the information passed on to them by your alarm company. Security personnel will also complete an incident report for each alarm activation response. The incident report will contain information about the nature of the alarm, the time security was advised of the alarm, and the time security responded to the call. The report will also contain a brief explanation of the incident. Here is an example:

“Security received a call from Ranch & Coast Alarm company at 7PM regarding a residential alarm at Lot ____ . Thee alarm covered a rear door to the residence. Officers arrived at the residence at 7:03 PM. 0ey went to the rear of the residence to check the rear door. Officers noted that the door was locked and secured. They did not see any unusual activity. Officer Kwik called Ranch & Coast Security to notify them of our findings.”

Reminders:

GPS coordinates for the main gates are:

  • Gate 1 – 16401 Circa Del Norte
  • Gate 6 – 16607 Circa Del Sur

Note: Gate #3 is being used to access the north side of the community while Gate #1 is under renovation. The GPS address for Gate #3 is 17651 Circa del Norte. Please pass this on to your guests and vendors. These GPS coordinates will be helpful in directing them to the appropriate main gate for access into Fairbanks Ranch.

When requested by residents, security will staff additional officers to facilitate access for large groups of vehicles/guests. Please help us by making arrangements with security as early as possible in order that we may meet your needs. Please contact Lieutenant David King at Main Gate #1, 858-756-5050, for details.

Security Advisory Committee:

The Security Advisory Committee will meet on Tuesday, January 20th at 7:00 PM at the Clubhouse. The committee has a vacant position and interested residents can contact Rachel Wake/eld in the Security office for more information.

The current members include:

Bonnie Steinberg — Chairperson
Jamie Wallace —  Co-Chair
William Black —  Member
Joleene Cannon  —  Member
Mike Fuller  —  Member
Janet Mittleman  —  Member

The Security Department

First Watch

Duayne Giron
Patricia Wehling Sergio
Bazua Marin Hernandez
Ben Lazzaro
Derich Sonye
Gina Spadacini

Second Watch

Dave King
Paul Bustamante
Christian Hansen
Trevor Ernst
Joe Petronaci (In Memoriam)
Stephen Kwik
Jim Kerins

Third Watch

Tony Tello
Mike Thiem
Richard Davis
Bobbie Cook
Juan Martinez
Tim Browning
Jose Garcia

Administrative Staff

Rachel Wakefield – Admin. Assistant
Michael Yaptangco – Security Director

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ENVIRONMENTAL CONTROL COMMITTEE

Architectural & Construction Manager, Don Frank

 

 

1Projects Reviewed by the ECC: DECEMBER 2014

APPROVED:

Lot 042 Remove & Replace Driveway
Lot 284 Solar Panels
Lot 445 Patio Shade Structure
Lot 475 TV Satellite Dish
Lot 483 Tree Removal

The complete minutes for meetings of the Environmental Control Committee are available at: www.fairbanksranch.org for those who log onto this secure site. If you have questions about the log-in process, please contact info@fairbanksranch.org

Don Frank, Architectural & Construction Manager
Phone: 858-756-4415
Fax: 858-756-5485
E-mail: dfrank@fairbanksranch.org

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FINANCIAL REVIEW

Director of Financial Services, Vartan Yacoubian

 

2015-01-04_1459

For November 2014, the Association’s expenses exceeded revenues by $47,621, due to the curb & gutter work. Year-to-date, the net operating income is $223,427. When compared to our budgeted operating income of ($24,054), the result is a favorable variance of $247,481.

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LAS DAMAS DE FAIRBANKS

Las Damas Secretary, Solveig Bassham

 

Las Damas de Fairbanks

Holiday Home Tour

Thank you to everyone who participated in our annual Holiday Home Tour last month, as you made it one of our most successful home tours ever despite the wet and rainy conditions! 0e fun day began with coffee, hot cider and treats at the Clubhouse with an opportunity to mingle and chat with friends and neighbors. Everyone then toured six magnificently decorated homes on their own, and later met up again at a beautiful luncheon where there were opportunity drawings for amazing gift baskets generously donated by both the DreamKeepers and Las Damas board members, and where there were opportunities for last minute holiday shopping with various local vendors. This was such a great event to kick-off the holiday season and everyone’s contribution helped raise a substantial donation to benefit the Family Recovery Center of Oceanside. We would especially like to thank our six lovely homeowners, Virginia Bacalski, Melia Fuller, Jennifer Harrison, Lauren Hasson, Ellen Kish, and Jeannie Ranglas who opened up their beautifully decorated homes for the tour. 0ey truly made it a fun and special day. We would also like to thank Nancy Jastremski for generously opening up her beautiful home for the luncheon.

Family Recovery Center

The Family Recovery Center is a residential and outpatient treatment program dedicated to assisting women recover from substance abuse, while promoting healthy family reunifications. There are four major components of the Family Recovery Center: Residential Treatment, Day Treatment, Outpatient Treatment, and their Child Development Center. They provide a safe and nurturing environment that offers a holistic approach to recovery that includes addiction education and treatment, physical wellness, and meeting the psychiatric needs of their clients. For anyone interested in helping out more to support their programs, please visit their website at http://www.mhsinc.org/family-recovery-center.

January Interior Design Event

Please save the date for our next general meeting on January 16th, 2015 at 10:00 am. Award winning interiordesigner Carly Blalock, of Carly & Co. Interior Design, and local artist Maite Benito Agahnia, an artist commissioned by Rancho Valencia Resort to paint the art in all of their resort suites, will be discussing how to curate our homes. They will provide us information to help us feel more confident about the art pieces we choose as well as some of the ins and outs of the business side of finding an artist and working with art galleries. Our featured charity this month will be Miracle Babies, co-founded by CNN Hero Dr. Sean Daneshmand and Marjan Mortazavi, Esq., Miracle Babies provides support and financial assistance to families with critically ill newborns in the Neonatal Intensive Care Unit. 0is charity also enhances the well being of women, children and their families through education, prevention and medical care. Don’t miss this unique interior design event while helping support a great cause!

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TENNIS COMMITTEE

Nancy Jastremski, Tennis Committee Chair

 

We need your input!

1. Tennis Survey: https://www.surveymonkey.com/s/DEC2014TAC

This current survey asks you to weigh in on whether we should have another Resident Tennis Pro versus a preferred list of pros, contracting the summer camps to the best candidate.

2. Please review the proposed rule changes mailing…

Based on the FRA community survey and the TAC recommendations, the board accepted changes to the current Tennis Rules & Regulations which will be sent out via mail this month.

3. Vote on the Dog Park: To have or have not….

The dog park is scheduled for a January vote. 0e majority of the votes tallied from the ballots will prevail. Simply said, if 100 residents vote, it would take only 51 votes to secure a dog park in front of the clubhouse. Without opposition, the dog park will be approved.

On a positive note, we have had a wonderful year of changes. 0is will be my last TAC article in the FRA newsletter, as I am stepping down from the Chair position in January.

As you may have observed, we have experienced some wonderful successes in the last year:

  • Introduction of a tennis reservation system
  • Regularly scheduled Tennis socials
  • The development of a tennis directory, including over 100 resident names
  • Two tennis surveys sent to FRA residents to guide the TAC recommendations to the Board
  • Recommendation of the development for an Ad Hoc Tennis Court Renovation Committee
  • Reccomendation to remove the tennis pro exclusivity clause from FRA Rules & Regulations
  • Restricting non-resident pros court usage during peak hours (7-10am daily)
  • Tightening gate security for tennis league and tennis lesson use
  • Recommending that security revoke FRA transponders issued to non-residents who are using our tennis courts
  • Recommending FRA create protocols for tennis court use by non-resident tennis pros, including the development of a liability waiver and security liability insurance
  • Recommending the Board purchase a professional ball machine for resident use in 2015
  • Purchasing 3 new ball mowers, currently on our courts
  • Requiring that all leagues that play on FRA courts receive approval by the TAC before being granted use of our courts
  • I personally have suggested that FRA perform further vetting of tennis pros (and other individuals given transponders or unrestricted access to the FRA community), including background checks
  • Recommend the current 1 hour limit for tennis singles play is extended to 1.5 hours
  • Exploring possible methods to generate revenue to address deferred tennis court maintenance and improvements

Thank you for your support over the past several months! I wish everyone a New Year filled with joy, health and happiness!

 

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FAIRBANKS RIDING CLUB NEWS

Fairbanks Riding Club Barn Manager, Phoenix Carver

 

Daisy Johnson & ZethDAISY JOHNSON is a resident of Fairbanks Ranch and has been riding at Fairbanks Riding Club for nearly six years. Daisy started riding at age /ve and has been riding “Hunter” style under the tutelage of her new trainer KIM VANDERWOOD of KV Training for the past six months. Daisy explains her interest in Hunters: “I like Hunters because of the trust you establish with the horse. You trust the horse to jump and the horse trusts you to help them get to the other side.” Now, at seventeen years old, she shared her thoughts about how to work with and ride the beautiful Warmblood horses in Kim’s program:

Daisy Johnson & Zeth 2“When working with horses, I think the most important thing to remember is to respect them. They are intelligent, enormous animals that are kind enough to allow us to ride them and they should be treated with nothing but adulation.” Daisy said she gets a full body work out from her riding lessons, and that riding has been “a great way to decompress and connect with nature and animals.”

When asked about Daisy’s riding, Kim said, “She has a fabulous riding position. She is kind to the horses, and is really open to learning.” At Fairbanks Riding Club, both Kim’s amateur and competitive clients get the individualized attention they need in preparing for success on the A and C show circuits. Kim brings her clients from learning the basics to confidently tackling a whole course of jumps. “I know my students are ready to start jumping when they can ride the walk, trot and canter, steer on a track and ride a proper corner.”

Daisy, Mom Nina deBurgh & ZethKim grew up in San Diego and worked for Tish Quirk’s highly respected breeding farm here, in Rancho Santa Fe, for ten years. Kim has a “less is more” approach toward both horse and rider and aims for both to end their work on a positive note, happy to return the arena the next day.

Kim believes riding instills responsibility and consistency, in people and helps them become goal oriented. “I like the calmness of the Hunter discipline, I like the challenge of /nding the right rhythm for the course, and I like the structure of the sport.”

Daisy is certainly a well-spoken young lady with her heart in the right place, as is evidenced by the way both people and horses respond to her. Daisy currently rides Zeth, (pictured here), and said the most important thing the horses have taught her about herself is, “I have learned that I am more trusting and patient than I thought I was.”

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FAIRBANKS RIDING CLUB NEWS

Fairbanks Riding Club President, Susan Ellner

 

Resident Susan Ellner with two other FRC ladies at the Del Mar Racetrack to watch California Chrome run

Laura de Seroux, Tatiana Tonekaboni and Susan Ellner

Laura de Seroux, Tatiana Tonekaboni and Susan Ellner

California Chrome in the paddock area before the race

California Chrome in the paddock area before the race

Resident Rider Leah Black competing at the Jingle Bell Horse Show in December

Leah, Mom Dana Black, Brother Aidan & Trainer Nicole Johnson

Leah, Mom Dana Black, Brother Aidan & Trainer Nicole Johnson

Leah &Trainer Nicole Johnson at the competition

Leah &Trainer Nicole Johnson at the competition

 

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MEETING SCHEDULE

Most committee meetings are open to Association Members, and you are invited and encouraged to attend. If you plan to attend any meetings, we advise that you confirm the date and time with the Clubhouse, as meeting times are subject to change.

Board of Directors Meeting
President: Marlene King

The next regular meeting is scheduled for Wednesday, January 28, 2015 at 7:00 pm at the Clubhouse. Meetings are normally held the fourth Wednesday of every month.

Environmental Control Committee
Chair: Jim Nierman

The next review meeting is scheduled for Tuesday, January 13, 2015 at 6:00 PM in the Clubhouse Conference Room. Design review meetings are held the second Tuesday of each month. The submittal deadline for design review is 2 weeks prior to the meeting. The submittal deadline for November’s meeting was Tuesday, December 30, 2014.

Each regular ECC meeting features an Open Forum, wherein residents are welcome to attend and share comments or questions within a designated time frame. The remainder of the ECC meeting is closed due to the sensitive and complex nature of the projects being reviewed.

Fairbanks Ranch Community
Services District
President: Richard Sparber
General Manager: Chuck Duffy (760) 479-4125

The next meeting of the Fairbanks Ranch CSD has not yet been scheduled.

Finance Advisory Committee
Chair: Lynn Terhorst

The next meeting is scheduled for Wednesday, January 21, 2015 at 6:00 PM in the Clubhouse Conference Room. Meetings are normally held the third Wednesday of the month.

I.T. Advisory Committee
Chair: Matt Habeger

The next meeting has not yet been scheduled.

Landscape Advisory Committee
Chair: Stephanie Friedrich

The next meeting is scheduled for Monday, January 12, 2015 at 10:00 AM in the Clubhouse Conference Room.

Planning & Land Use Advisory Committee
Chair: Bob Gerard

The next meeting is scheduled for Tuesday, January 13, 2015 at 7:00pm in the Clubhouse Main Room.

Rules Enforcement Committee

The next meeting is scheduled for Tuesday, January 6, 2015 at 6:00 PM in the Clubhouse Conference Room. Meetings are normally held the first Tuesday of every month.

Security Advisory Committee
Chair: Bonnie Steinberg

The next meeting is scheduled for Tuesday, January 20, 2015 at 7:00 PM in the Clubhouse Conference Room.

Social Advisory Committee
Chair: Belinda Foley

The next meeting is scheduled for Friday, January 16, 2015 at 12:30pm in the Clubhouse Conference Room.

Tennis Advisory Committee
Chair: Nancy Jastremski

The next meeting is scheduled for Tuesday, January 13, 2015 at 4:00 PM in the Clubhouse Conference Room.

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VOICE YOUR OPINION

The Board of Directors is fortunate to have valuable committee advice on community issues; however, your individual ideas are also desired and encouraged. If you have input, or want to express your opinion on any Association issue, there are several avenues available to you:

1. Attend a regularly scheduled Board meeting that is usually held the fourth Wednesday of every month. An open discussion is held at the beginning of each meeting.

2. Address a letter to the Board. You may deliver it to the Association office at the Clubhouse, or mail to: P.O. Box 8166, Rancho Santa Fe, CA 92067, or fax to (858) 756-5485. You may also e-mail the Association at: info@fairbanksranch.org.

3. Voice your opinion to a committee by attending the appropriate committee meeting. For example: a security or safety concern would be voiced to the
Security Committee.

4. Provide your input to the General Manager, Deborah Baker, so that your concern or advice may be expressed to the full Board. Drop by the Clubhouse or call Deborah at (858) 756-4415. Her e-mail is: dbaker@fairbanksranch.org.

5. You may also call or e-mail an individual Board member, but it is important that you and/or the Board member are careful to make sure the full Board becomes aware of your input.

Fairbanks Ranch Board of Directors 2014-2015

 

Fotor1106160939
Contact information for the Board of Directors is available in the community directory.

Marlene King. . . . . . . . . . . . . . President
Beth Golub . . . . . . . . . . . . . . . Vice President
Matt Habeger . . . . . . . . . . . . . Chief Financial Officer
Donald Levy. . . . . . . . . . . . . . .Secretary
Richard Johnson . . . . . . . . . . .Director at Large

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A Look at Your Community!

Check out pictures from the 2014 FRA Social Events on the website now!

Go to www.fairbanksranch.org
Log in and Click “Photos” on the le3 hand column and the pictures are arranged by the different events throughout the year.

Have more pictures from the events?
Send them to kberger@fairbanksranch.org.

Fairbanks Ranch Paver Remediation Project Update

1
Here’s the latest update on the Paver Remediation Project from the Fairbanks Ranch Association as of December 9, 2014. 

shutterstock_140338663

The Board and Management want to provide you with an update on the Gate 1 Paver Remediation project. The December Newsletter provided the update as of December 1st, but we now have more current information.

♦ Last Thursday, the Board was provided the results from the Engineers’ testing of the sub-grade at Gate 1. These test results were very important, since the failure of the finish sand, bedding sand, and aggregate base were the cause of the original pavers sinking and rutting.

♦ The Board held a Special Executive Session on Friday, 12/5, to meet with the Project Manager, General Contractor and the two geotechnical engineering firm partners to discuss the recommendations being proposed. These recommendations include enhancements to the original specifications to ensure the long term success of the installation.

♦ Upon lengthy deliberations, the Board approved the Engineers’ proposed specifications and the work was to begin this week. On Monday, December 8, the Association was notified that the grading subcontractor responsible for the approved work was no longer available. The General Contractor is hiring a new sub contractor and the removal of sections of concrete sidewalk and curbs will begin tomorrow. Due to rain forecast for Thursday and Friday, no dirt work will begin until next week.

We understand that the delay of the completion of this paver remediation project is a personal inconvenience to many of our homeowners, and, in general, detracts from the beauty of our fine community. As we hope you will appreciate, the greatest concern of the Board is that the re-installation of the pavers be carried out in a prudent manner.

Thank you for your patience and understanding.

 

For more information, you may contact Fairbanks Ranch Association:

Fairbanks Ranch Association
17651 Circa Del Norte
P.O. Box 8166
Rancho Santa Fe , California 92067
www.fairbanksranch.org

Phone: 858-756-4415
Fax: 858-756-5485

Fairbanks Ranch Association 2015 Directories Now Available

1

The Fairbanks Ranch Association is excited to announce that the 2015 Fairbanks Ranch Directories have arrived and are now available for pick up at the Clubhouse. The first copy is complimentary. Additional copies are available for $10.00 each.

If you have any questions please contact:

Fairbanks Ranch Association
17651 Circa Del Norte
P.O. Box 8166
Rancho Santa Fe, California 92067
www.fairbanksranch.org

Phone: 858-756-4415
Fax: 858-756-5485

Fairbanks Ranch Dog Park Survey

DOG PARK SURVEY

The Ad Hoc Dog Park Committee will be making a presentation to the Board at the December 10, 2014 Board Meeting and they would like your feedback.

dogpark2

Fairbanks Ranch Dog Park

There has been interest expressed from the community to establish a fenced area within Fairbanks Ranch for a Dog Park. There are currently two different locations being considered which are marked with temporary story poles. Please see the website www.fairbanksranch.org (under the News section) to see pictures and to read more information. Please take a few minutes to fill out this brief survey. The Board really appreciates your feedback!

*1. Contact Information

Contact Information Name
Email Address
Phone Number

2. Are you interested in having a dog park at Fairbanks Ranch?

Yes
No
Comments:

3. There are currently two proposed locations for the dog park. Please indicate which location you think would be best. Details and images of the locations can be found on www.fairbanksranch.org.

Option 1: On the grassy hill by the Clubhouse.
Option 2: Near the children’s playground.
Option 3: Other
Comments:

4. The current proposed size for the dog park is 60′ x 80′ with no division of small and large sized dogs. Does this seem sufficient?

Yes
No
Comments:

5. Do you play tennis on the Fairbanks Ranch courts?

Yes
No
If so, do you see Option 1 of the dog park location as a potential issue?

6. Do you ride on the Fairbanks Ranch riding trails?

Yes
No
If so, do you see Option 1 of the dog park location as a potential issue?

7. Below is a list of some proposed rules for the dog park. Do you think any additional rules should be included?

1. By entering this area you agree to hold the Fairbanks Ranch Association harmless for any injury to you or
your pet. All users must accept responsibility for all actions of your pets.
2. All homeowners must clean up after their pets.
3. Homeowners must remain in the dog park with their pets at all times.
4. Small children are not allowed in the dog park area.
5. Dogs who display aggressive behavior or bark excessively must be removed from the dog park.
6. No smoking is allowed inside the dog park.
7. All trash must be place in the trash container.
8. For any violations call FRA security at 858-756-5050.

Yes
No
Please indicate any other rules you believe should be included:

8. Dog owners will be responsible for ensuring that all rules are enforced. Do you believe any additional supervision would be needed?

Yes
No
Comments:

9. Maintenance of a new amenity, such as the dog park, would need to be included in the Association budget. If this would cause an increase of HOA assessment dues, would you be in support of adding the dog park?

Yes
No
Comments:

10. Please provide any other comments you may have about adding a dog park to Fairbanks Ranch.

If you have not yet filled out the dog park survey please take a few minutes to fill out the survey now.

The Board really appreciates your feedback!

Fairbanks Ranch Association November 2014 Board Meeting

Residents are invited and encouraged to attend the open meeting of the Board of Directors to present their viewpoints on issues being addressed. The Executive Session is a closed meeting (not open to member attendance). Our next open meeting will be held at the Clubhouse on Wednesday, November 19, at 7:00 p.m. Notice of the meeting dates and times is posted on the gates and in the Clubhouse at least 72 hours prior to the meeting.

 

Board of Directors Meeting Agenda

FAIRBANKS RANCH ASSOCIATION
BOARD OF DIRECTORS MEETING AGENDA
7:00 PM Wednesday, November 19, 2014
Fairbanks Ranch Clubhouse

1. Call Regular Meeting to Order, Establish Quorum

2. Disclosure: Issues Covered in Executive Session – Legal, Disciplinary, Delinquency, Contractual & Personnel

3. Approval of General Session Board Minutes: A. General Session 10/22/2014

4. Open Forum

5. Management Reports

General Manager
Finance Report
Community Events
Maintenance Report
Security Update & Report

6. Committee Reports and Action Items

Environmental Control Committee – Rich Sparber

Report/Draft Minutes –Meeting 11/11/14

Finance Advisory Committee – Lynn Terhorst

Report/Recommendations & Draft Minutes – Meeting 11/12/14

Approve Financial Statements/Investments

Information Technology Committee – Matt Habeger

No Meeting

Landscape Advisory Committee – Stephanie Friedrich

Report/Recommendations & Draft Minutes –11/03/2014

Planning & Land Use Committee – Bob Gerard

Report/Draft Minutes- Meeting 11/5/2014

Security Advisory Committee – Bonnie Steinberg

Report/Draft Minutes -10/28/2014

Tennis Advisory Committee – Nancy Jastremski

Report/Recommendations & Draft Minutes- Meeting 11/11/14

Social Advisory Committee- Belinda Foley

No Meeting

Ad Hoc Dog Park Committee – Jack Simkin

Report & Draft Minutes – 10/23/14 and 11/6/14

7. Consent Calendar

A. Approve the October 2014 Financials as recommended by the Finance Committee

B. Approve the reinvestment of three CD’s from the Reserves and Operating Fund for of up to six months

C. Approve the resolution to record liens in accordance with the Assessment Collection Policy for APN numbers 269-202-17-00, 269-151-31-00, 269-162-28-00, 269-192-26-00, 269-172-15-00, 269-162-23-00, 269-191-49-00, 269-193-06-00, 269-192-59-00, 269-191-12-00, 269-162-35-00, 269-161-11-00, 269-171-20-00

8. Unfinished Business

A. Paver Remediation Project Report

B. Review/Approve Landscape Proposals submitted by O’Connell Landscape and recommended by LAC for two new areas around the lake at a cost of $2,330 to be paid from capital

9. New Business

A. Review/Approve the Clubhouse landscape lighting proposal at a cost of $4, 475 to be paid from capital

B. Review/Approve legal fees incurred from paver remediation project ($27,030), to be paid for by the Gates Fund

C. Approve the proposal for Newman & Associates to prepare the 2014 Audit and Tax Returns at a cost of $3,250

D. Discuss the proposal for maintenance to install a shade structure over play equipment from capital

E. Review/Accept the proposed Rule Changes as recommended by the Tennis Committee

F. Review/Discuss request for Direction from Tennis Advisory Committee regarding Tennis Pro

G. Approve the appointment of Suzanne Lichter and Rick Romney to the Tennis Court Renovation Ad Hoc Committee

H. Approve the appointment of George Peyser, Robert Buie, Susan Ellner & Jennifer Harrison to the Horse Trail Ad Hoc Committee

I. Discuss the addition of digital speed sign on Circa del Norte near Lot 160 to be paid from capital

J. Review/Approve proposal for Depredation of Coots

10. ADJOURN MEETING: The next meeting of the Board of Directors is December 10, 2014 AT 7:00 PM in the Clubhouse.

To download Board of Directors Meeting Agenda, click here.

 

Board of Directors Executive Session Agenda

FAIRBANKS RANCH ASSOCIATION
BOARD OF DIRECTORS
EXECUTIVE SESSION AGENDA
5:30 PM Wednesday, November 19, 2014
Fairbanks Ranch Clubhouse Conference Room

 

1. Call to Order

2. Approval of Executive Session Minutes

a. Executive Session 10/22/14
b. Special Executive Session 11/3/14

3. Legal Issues

a. Update on pending legal issues
b. Review of Attorney Invoices
c. Ratify action re: Settlement Agreement

4. Assessment Collection Issues

a. Report of Delinquency Actions
b. Review/Discuss Lien Resolution for APN numbers: (motion in General Session)

5. Disciplinary Matters

a. Rules Enforcement Meeting Scheduled for December 2, 2014

i. Review of 11/4/14 minutes
ii. Volunteers for December meeting

6. Contractual Matters

a. Review of Monitoring Contract/ Legal Opinion re: alarm monitoring
b. Review of EQ Operating Agreement
c. Discuss/Review Letter of Interest from A. J. Gallagher Insurance
d. Discuss Policy for the Bidding Process

7. Personnel
a. Review Payroll Request
b. Security Department Update
c. Compensation Sub-Committee Report to Board (6:30 pm)

8. Adjourn (6:50 pm)

The next Executive Session of the Board of Directors is scheduled for December 10, 2014 at 5:30 PM in the Clubhouse Conference Room.

 To download Board of Directors Executive Session Agenda, click here.

 

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How to contact us:
Fairbanks Ranch Association
17651 Circa Del Norte
P.O. Box 8166
Rancho Santa Fe , California 92067 www.fairbanksranch.org

Phone: 858-756-4415
Fax: 858-756-5485
E-mail: kberger@fairbanksranch.org

Fairbanks Ranch Gate 1 Closed Until Further Notice

Fairbanks Ranch Association
Emergency Alert System

 

gate1

This notice serves to inform you that Gate 1 is now closed because of the paver remediation project. While Gate 1 (North side manned gate) is under construction, guest and vendor traffic will be redirected though a temporary guardhouse facility that has been established inside of Gate 3 near the Clubhouse entrance. The address for Gate 3 is 17651 Circa del Norte. Please provide that address to any guests or vendors that may be coming to the community.

Gate 1 will be closed to traffic until the project is completed. We will have traffic control during the process to assist residents, guests and their vendors on where to enter the community. Residents are encouraged to use Gate 2 to help reduce the traffic at Gate 3. Vendors and guests must use Gate 3.

If you have any questions regarding these changes or access issues please contact the Security Office at 756-0938. We appreciate your patience and understanding while this necessary project is completed.

Fairbanks Ranch Monthly Report: November 2014 Newsletter

 1

MONTHLY REPORT (NOVEMBER 2014)

 

Gate 1 Paver Remediation to Begin November 10th

After a lengthy negotiation, the Board of Directors and Management are happy to announce that the Paver Remediation project will begin at Gate 1 on November 10, 2014. While Gate 1 (North side manned gate) is under construction, guest and vendor traffic will be redirected though a temporary guardhouse facility has been established inside of Gate 3 near the Clubhouse entrance (17651 Circa del Norte). When the temporary guardhouse is functional on November 10th, an emergency alert will be sent to all participating residents notifying them that Gate 1 is closed and to now enter through Gate 3. Gate 1 will be closed to traffic until the project is completed, which is estimated to be on December 10, 2014.

We will have traffic control during the process to assist residents, guests and their vendors on where to enter the community. We ask your cooperation in notifying guests and vendors that Gate 1 will be closed to traffic and inform them to enter through Gate 3 using the address as provided above. Residents are encouraged to use Gate 2 to help reduce the traffic at Gate 3. Vendors and guests must use Gate 3. If you have any questions regarding these changes or access issues please contact the Security Office at 756-0938.

The contractors estimates a four week time frame for each gate. Once the work at Gate 1 is completed and accepted by the Board of Directors, then the contractors will move to Gate 6 to begin the paver remediation there. The estimated start date for Gate 6 is December 15, 2014. During the time that the gates are under construction, our Security Department will be working from temporary facilities.

IMPORTANT DATE INFORMATION

GATE 1 – Closed November 10th , use Gate 3 as alternative. Residents encouraged to use Gate 2; vendors/guests must use Gate 3.

GATE 6 – Estimated close date December 15th , use Gate 4 as alternative. Residents encouraged to use Gate 5; vendors/guests must use Gate 4.

This construction project will impact everyone in the community. We regret the inconvenience that this will create and appreciate in advance everyone’s cooperation in dealing with alternate routing of traffic during the paver remediation. Every effort is being made to complete the work in a timely manner so that regular traffic can be restored as fast as possible. Thank you for your consideration and patience.

Next Board Meeting :
Wednesday, November 19, 7:00 PM @ the Clubhouse

Wishing you a Happy Thanksgiving!

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Community Events

Coffee by the Lake
Coffee and pastries are served every Friday, Saturday, and Sunday from 8:30 – 11:30 AM at the Clubhouse. Complimentary.

Children’s Karate
Classes will resumed last September. Tuesdays 4:00 PM, Tiny Tigers; 4:30 PM, Juniors/ Black Belt Club; 5:10 PM, Black Belt Club only. Fee-based class.

Ladies Stretch Group
Tuesday and Thursday from 8:00 – 9:00 AM at the Clubhouse. Complimentary.

YOGA Class
Tuesdays and Thursdays from 10:15 am – 11:15 am. Fee-based class.

Zumba Dance
Tuesdays and Thursdays from 9:05 -10:05 AM at the Clubhouse. All fitness levels welcome. Fee-based class.

Mahjong
Mondays from 1:00 – 4:00 PM at the Clubhouse. All levels welcome. Complimentary.

2014-11-06_1405

November+Newsletter+for+email_page16_image2Thank you to all of the residents who attended the Annual Fairbanks Ranch Association Halloween Party! Please browse below for pictures of the winners of the Costume and Golf Cart contest and please check out the website for more pictures of the event.

If you have any additional pictures from the event please email them to info@fairbanksranch.org.

 

CALENDAR:

NOVEMBER 2014

04  6:00 PM  Rules Violation Mtg.
11  6:00 PM  ECC Mtg.
12  9:30 AM Ladies Invest. Club
12  6:00 PM Finance Comm. Mtg.
18  7:00 PM SAC Mtg.
19  7:00 PM Board Mtg.
20  6:00 PM Tennis Social
27  CLUBHOUSE CLOSED
28  CLUBHOUSE CLOSED

DECEMBER 2014

02   6:00 PM Rules Violation Mtg.
08   10:00 AM Landscape Comm. Mtg.
09   6:00 PM ECC Mtg.
10  9:30 AM Ladies Invest. Club
10  7:00 PM Board Mtg.
11  3:30 PM Winter Wonderland
12  9:00 AM LD Holiday Home Tour
16  7:00 PM SAC Mtg.
27  CLUBHOUSE CLOSED
28  CLUBHOUSE CLOSED

All events are held at the Clubhouse unless otherwise noted; dates are subject to change.

 

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Committee Help Needed

Interested in getting involved in your community? We have just the solution! Committees are an important part of our Association operations. Each of the below committees is in need of volunteers to help our Association cultivate fresh ideas and to encourage resident involvement in the community.

  • IT Advisory Committee
  • Landscape Advisory Committee
  • Security Advisory Committee
  • Tennis Committee
  • Dog Park Ad Hoc Committee
  • Horse Trail Ad Hoc Committee (New!) – To look at the potential re-routing of the horse trail.
  • Tennis Court Renovation Ad Hoc Committee (New!) – To study the courts’ slabs and surrounding soil moisture.

If you are interested in joining a committee please contact the Clubhouse at (858) 756-4415 or by logging in to www.fairbanksranch.org

You may also download the committee application form here.

We hope to hear from you!

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General Manager’s Message

Deborah Baker, CCAM, AMS

November+Newsletter+for+email_page16_image6The Halloween Party was a great start to the holiday season. It was so much fun seeing the kids dressed up in their costumes and all of the decorated golf carts. What a great community event! We look forward to the Winter Wonderland event scheduled for December 11th. Thank you to the Social Committee and Kelly Berger for the great ideas and hard work.

OCTOBER 22, 2014 BOARD MEETING:

The Board approved the consent calendar which included the following: Approve the September financials; approve the recommendation made by the Finance Committee to reinvest cash from the Reserve and Operating Funds for a period of up to 6 months at best rates; approve the updated collection policy; accept the resignation of Robert Gerard from the Tennis committee; approve the appointment of Ellen Kish to the Tennis Committee; and approve the appointment of Jarod Bona to the Finance Committee.

Unfinished Business: Management reported the Paver Remediation of Gate 1 is scheduled to begin November 10. The Board revisited the approval of the proposed re-routing of the Horse Trail from the September meeting. Following discussion, it was determined to appoint a committe e which will include horse property owners to help evaluate and propose a solution for the proper re-routing of the trail to avoid any safety issues. The Board approved the 2015 budget and announced the good news that the Assessments will remain the same for next year. The Board revisited the request to audit the Riding Club Financials. A motion was made to pay $3,000 to audit the2014 Riding Club Financials, the vote was 2/2 and did not pass.

New Business: The Board addressed the following new business agenda items: approved the Reserve Study up date a s re c ommende d by the Finance Committee; approved the proposals submitted by O’Connell Landscape to renovate common area around the lake for a total of $11,105 and a budget of $4,000 to renovate Gate 3; approved the formation of an Ad Hoc Committee to investigate geotechnical conditions for the Tennis Courts and recommend a long term maintenance plan ; approved the proposal to replace two valves at the refill pond at a cost of $16,362 to be paid from reserves as recommended by the Director of Facilities; approved a policy to allow the GM to have sole signing authority only when related to a final paycheck for personnel.

The agenda for each Board meeting is sent throug h an email blast to
residents and is posted on the website prior to the meeting in accordance with Civil Code. Please take a few minutes each month to review the agenda items and provide comments when needed.

ANNUAL BUDGET MAILING:
The 2015 budget was approved at the October 22, 2014 meeting. Good news – the Assessment will remain at $1587 per quarter. As required by the Fairbanks Ranch Association governing documents and Civil Code, the annual budget packet mailing is being prepared and will be mailed to all FRA members. This packet provides the 2015 budget information and explains many of the Association policies. If you do not receive this packet by November 15, 2014, please contact the office so that we can provide you with another copy.

VOLUNTEERS NEEDED FOR TWO IMPORTANT AD HOC COMMITTEES:
At the October Board meeting the Board approved the formation of two Ad Hoc Committees to help resolve important Community issues: (1) A Committee to help evaluate the current condition of the concrete slabs of the Tennis Courts, review geotechnical reports and propose a long term maintenance program to ensure the proper upkeep and safety of the courts, and (2) A Committee to evaluate and propose a solution for the proper re-routing of the current Horse Trail to avoid any safety issues. Please contact me at dbaker@fairbanksranch. org or call 858-756-4415 if you have related experience or have an interest in joining either of these committees.

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Congratulations to our Halloween Costume and Golf Cart Decorating Contest Winners!

Fotor1106145352

 

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TENNIS COMMITTEE

Nancy Jastremski, Tennis Committee Chair

 

The Tennis Survey Results are In!

Out of the residents that responded the majority support the following :

* Online reservation system for FRA courts
* Requiring over 50% resident participation for Childrens and FRA leagues
* Singles matches should have 1.5 hours of time allotted
* Tennis pros should give a percentage of their hourly back to FRA, as they do with     other communities.
* More tennis social events
* Residents would like to use and pay their own pros on FRA courts, removing the exclusivity provision from our rules and regs
* There is interest in having a ball machine for residents use.
* The majority of residents would pay for the use of a ball machine.

That brings us to the question, does FRA need a resident pro going forward? Should we outsource our social functions & classes to a variety of pros who specialize in different classes (i.e. cardio tennis, rush n crush) based on resident interest? Please send your input to fbrtennis@ gmail.com

To see the specifics, go to the Documents section of the FRA Website under Tennis Committee Minutes and Documents.

Just a reminder from the Tennis Advisory Committee:

  • All nonresidents, VIP guests and pros MUST be accompanied by a resident on each court.
  • Please remind your tennis pros that they must sign up with the clubhouse before working on FRA courts. This is essential
    to protect our community.

Thank you for being respectful to your fellow residents and ensuring that our courts are preserved for our residents.

See you on the courts!

 

Interested in Joining a Tennis League?

If so, please contact the Tennis Committee at fbrtennis@gmail.com or call Hannah King at the Clubhouse at (858)756-4415 and provide us with your contact information and skill level (i.e. CC, AA).

 

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ENVIRONMENTAL CONTROL COMMITTEE

Architectural & Construction Manager, Don Frank

 

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Financial Review

Director of Financial Services, Vartan Yacoubian

 

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Security Team

Director of Security, Michael Yaptango

 

Officer Joe Petronaci

November+Newsletter+for+email_page16_image14It is with considerable sadness that we announce the passing of Officer Joe Petronaci of our Security Team. Joe passed away on October 23, 2014 after a lengthy and courageous battle with cancer.

Joe has been employed by Fairbanks Ranch for the last three years. He was well liked and respected by his peers. Many residents also spoke highly of him. Joe so much liked serving the Fairbanks Ranch community that he would routinely arrive 45 minutes early to work for each of his shifts. He continually spoke about returning to work over the past several months.

During my brief service to the Fairbanks Ranch community, Joe caught my attention early on for several reasons. He consistently arrived to work each and every day earlier than anyone else for his assigned shift. Joe would also be one of the first officers to volunteer to come in early or stay late to cover the other shifts. During my many conversations with Joe, I truly felt that he enjoyed being a part of the Security Team, and also enjoyed working for your community. Joe was a valued employee and tremendous resource for me.

I had the privilege and opportunity to meet with Joe and his wife Mary. Joe often spoke of the fondness he had for his wife and their two sons. He was particularly proud and excited earlier this year when one of his sons had married. Joe will be missed by each and every one of us. I thank him for his service, professionalism and great work attitude. He will always be a part of our Team.

A service will be held at the Our Lady of the Rosary Church on Monday, November 3rd at 9:00 AM. The church is located at 1629 Columbia Street in Little Italy. Joe is survived by his wife Mary, two adult sons and a daughter-in-law. His family suggests donations be made in Joe’s name to the City of Hope.

Seasonal Reminders

Here are a few reminders as we move towards the end of 2014:

GPS coordinates for the main gates are:

• Gate 1 – 16401 Circa Del Norte

• Gate 6 – 16607 Circa Del Sur

Please pass this on to your guests and vendors. These GPS coordinates will be helpful in directing them to the appropriate main gate for access into Fairbanks Ranch.

Are you having an event?
When requested by residents, security will staff additional officers to facilitate access for large groups of vehicles/guests. Please help us by making arrangements with security as early as possible in order that we may meet your needs. Please contact Lieutenant David King at Main Gate #1, 858-756-5050, for details.

 

Security Advisory Committee:

The Security Advisory Committee generally meets on the 3rd Tuesday of each month. Meetings are held in the Clubhouse, starting at 7 PM. The next scheduled meeting is Tuesday, November 18, 2014.

The current members include:

Bonnie Steinberg — Chairperson
Jamie Wallace —  Co-Chair
William Black —  Member
Joleene Cannon  —  Member
Mike Fuller  —  Member
Janet Mittleman  —  Member

The Security Department

First Watch

Duayne Giron
Patricia Wehling Sergio
Bazua Marin Hernandez
Ben Lazzaro
Derich Sonye
Gina Spadacini

Second Watch

Dave King
Paul Bustamante
Christian Hansen
Trevor Ernst
Joe Petronaci (In Memoriam)
Stephen Kwik
Jim Kerins

Third Watch

Tony Tello
Mike Thiem
Richard Davis
Bobbie Cook
Juan Martinez
Tim Browning
Jose Garcia

Administrative Staff

Rachel Wakefield – Admin. Assistant
Michael Yaptangco – Security Director

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Las Damas de Fairbanks

Las Damas Secretary, Solveig Bassham

 

We held our second general meeting of the year on Friday, October 17th at the beautiful home of Estee Gubbay to benefit Reality Changers.

Author Lacy Crawford

Lacy CrawfordOur guest speaker was Fairbanks Ranch resident and author, Lacy Crawford. After working for fifteen years as an independent college applications advisor to students all over the US and abroad, Ms. Crawford wrote a novel detailing the secrets of the admissions race. The stories she tells in EARLY DECISION (HarperCollins/Morrow,2013) led to requests from the Wall Street Journal, New York Times, New York Post, MSNBC, Fox & Friends, and other media outlets for Ms. Crawford to talk about what has happened to college admissions and the toll it takes on families. At our meeting, Ms. Crawford read excerpts from her book and lead a discussion about the price of getting in and how it is getting in the way of growing up and what it takes to crack the Ivy gates. After the meeting, Ms. Crawford graciously signed copies of her book.

 

Reality Changers

November+Newsletter+for+email_page16_image15Our featured charity this month was Reality Changers. Alice Chen, a representative of Reality Changers, was on hand to describe how the charity transform lives, schools, and communities by providing youth from disadvantaged backgrounds with academic support, financial assistance and leadership training to become first generation college students. If you are interested in more information, please visit http://realitychangers.org.

November Day at the Races

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Please join us for Las Damas de Fairbanks Day at the Races, on Friday, November 21, 2014 at 11:00 a.m. to celebrate the upcoming inaugural fall meet at the Del Mar Race Track. Tickets will be $75 per person and includes admission to the Crosby Celebrity Suite where a catered luncheon will be served. There will be a race named for “Las Damas de Fairbanks.” An opportunity drawing will feature an amazing prize. Two winning ticket holders will be invited to the Winner’s Circle to present the winning horse owners with flowers provided by the race track and will receive a complimentary photo. All proceeds from the opportunity drawing will benefit Pegasus Rising, a therapeutic riding charity for military veterans. This event is open to all the ladies of Fairbanks Ranch and their guests, but only the first 48 people to RSVP and drop of their checks at the Fairbanks Ranch Clubhouse will be able to attend. We will be providing more information and details regarding this special event in future emails and Evites soon. Don’t miss it!

December Holiday Home Tour

November+Newsletter+for+email_page16_image17Also, keep your calendar open for the annual Las Damas Holiday Home Tour on Friday, December 12th. The day will begin with a check-in at the clubhouse at 9:00 am. At this time, you will receive your map of the beautifully decorated homes, which are included on the self-guided tour. Also, there will be refreshments and an opportunity to catch up with neighbors. The Home Tour begins at 10:00 am and will be followed by an optional gourmet box luncheon. This is always a fun event for you and your friends to kick-off the Holiday season, and will once again benefit the Family Recovery Center, a wonderful organization helping women and children on their road to recovery. Check your mail in early November for an invitation and more information on the Holiday Home Tour.

We are still looking for homes for this year’s Holiday Home tour. If you are interested in volunteering your home, please contact Alexis Ranglas at alexisranglas@yahoo.com.

 

 

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Fairbanks Riding Club News

Fairbanks Riding Club President, Susan ElLner

 

JOIN US AT THE EQ (SATURDAY, NOVEMBER 22nd 1:00pm)

 

PONY RIDES ON LIGHTNING

Trainer Nicole Johnson and Premier West Stables are offering free pony rides on “Lightning” an adorable dappled grey pony.

Amy Brooker with FRC’s newest resident – a miniature horse named Jackson.

Amy Brooker with FRC’s newest resident
– a miniature horse named Jackson.

HOLIDAY PHOTOS WITH JACKSON

A “Happy Holiday” scene including hay bales, a sleigh, and holiday decorations will be used as a back drop for photos to be taken with “Jackson” the miniature horse.

Resident, Matthew Haller, feeding Jackson some hay.

Resident, Matthew Haller, feeding Jackson some hay.

APPLE CIDER AND COOKIES

Trainer Kim Vanderwood Green and KV Training for Hunters and Jumpers is providing refreshments.

Please plan to arrive around 12:30 to sign up for pony rides. Take this opportunity to have a unique holiday photo to share with friends and family. Introduce your children to horses in a fun and relaxed environment, or bring your loved one for a happy memory.

Jackson and his friend Simon.

Jackson and his friend Simon.

We look forward to seeing you!

 

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Winter Wonderland 2014

 

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Meeting Schedule

Most committee meetings are open to Association Members, and you are invited and encouraged to attend. If you plan to attend any meetings, we advise that you confirm the date and time with the Clubhouse, as meeting times are subject to change.

Board of Directors Meeting
President: Marlene King
The next regular meeting is scheduled for Wednesday, November 19, 2014 at 7:00 pm at the Clubhouse. Meetings are normally held the fourth Wednesday of every month.

Environmental Control Committee
Chair: Richard Sparber
The next review meeting is scheduled for Tuesday, November 11, 2014 at 6:00 PM in the Clubhouse Conference Room. Design review meetings are held the second Tuesday of each month. The submittal deadline for design review is 2 weeks prior to the meeting. The submmssion deadline for November’s meeting was Tuesday, October 28, 2014.

Each regular ECC meeting features an Open Forum, wherein residents are welcome to attend and share comments or questions within a designated time frame. The remainder of the ECC meeting is closed due to the sensitive and complex nature of the projects being reviewed.

Fairbanks Ranch Community
Services District
President: Richard Sparber
General Manager: Chuck Duffy (760) 479-4125
The next meeting of the Fairbanks Ranch CSD is scheduled for Monday, November 3, 2014 at 6:00 PM. Meetings are held once per quarter.

Finance Advisory Committee
Chair: Lynn Terhorst
The next meeting is scheduled for Wednesday, November 12, 2014 at 6:00 PM in the Clubhouse Conference Room. Meetings are normally held the third Wednesday of the month.

I.T. Advisory Committee
Chair: Matt Habeger
The next meeting has not yet been scheduled.

Landscape Advisory Committee
Chair: Stephanie Friedrich
The next meeting is scheduled for Monday, December 8, 2014 at 10:00 AM in the Clubhouse Conference Room.

Planning & Land Use Advisory Committee
Chair: Bob Gerard
The next meeting is scheduled for Wednesday, November 5 at 7:00pm in the Clubhouse Conference Room.

Rules Enforcement Committee
The next meeting is scheduled for Tuesday, November 4, 2014 at 6:00 PM in the Clubhouse Conference Room. Meetings are normally held the first Tuesday of every
month.

Security Advisory Committee
Chair: Bonnie Steinberg
The next meeting is scheduled for Tuesday, November 18, 2014 at 7:00 PM in the Clubhouse Conference Room.

Social Advisory Committee
Chair: Belinda Foley
The next meeting has not yet been scheduled.

Tennis Advisory Committee
Chair: Nancy Jastremski
The next meeting is scheduled for Thursday, November 11, 2014 at 4:00 PM in the Clubhouse Conference Room.

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Voice Your Opinion

The Board of Directors is fortunate to have valuable committee advice on community issues; however, your individual ideas are also desired and encouraged. If you have
input, or want to express your opinion on any Associa- tion issue, there are several avenues available to you:

1. Attend a regularly scheduled Board meeting that is usually held the fourth Wednesday of every month. An open discussion is held at the beginning of each meeting.

2. Address a letter to the Board. You may deliver it to the Association office at the Clubhouse, or mail to: P.O. Box 8166, Rancho Santa Fe, CA 92067, or fax to (858) 756-5485. You may also e-mail the Association at: info@fairbanksranch.org.

3. Voice your opinion to a committee by attending the appropriate committee meeting. For example: a security or safety concern would be voiced to the
Security Committee.

4. Provide your input to the General Manager, Deborah Baker, so that your concern or advice may be expressed to the full Board. Drop by the Clubhouse or call Deborah at (858) 756-4415. Her e-mail is: dbaker@fairbanksranch.org.

5. You may also call or e-mail an individual Board member, but it is important that you and/or the Board member are careful to make sure the full Board becomes aware of your input.

Fairbanks Ranch Board of Directors 2014-2015

 

Fotor1106160939
Contact information for the Board of Directors is available in the community directory.

Marlene King. . . . . . . . . . . . . . President
Beth Golub . . . . . . . . . . . . . . . Vice President
Matt Habeger . . . . . . . . . . . . . Chief Financial Officer
Donald Levy. . . . . . . . . . . . . . .Secretary
Richard Johnson . . . . . . . . . . .Director at Large

Fairbanks Ranch Contractor's Rules and Regulations

1

FAIRBANKS RANCH ASSOCIATION
CONTRACTOR’S RULES AND REGULATIONS

 

1. CONSTRUCTION REGULATIONS

Construction Regulations must be read and agreed upon before any construction commences. Owner, Owner/Builder and General Contractor (if used) must sign the Agreement. A meeting with the Owner and General Contractor is required BEFORE commencement of construction. The owner/general contractor is also responsible for any damage caused by their subcontractors and any costs incurred as a result. It is the owner’s/general contractor’s responsibility to inform all sub- contractors of construction rules and regulations. If general contractor is changed subsequent to pre-construction meeting the new contractor must review and sign the Contractor’s Rules and Regulations.

2. VIOLATIONS

Owners are responsible for all contractors, subcontractors, and workers. Violations of the Contractor’s Rules and Regulations, Fairbanks Ranch Rules and Regulations, Fairbanks Ranch CC&R’s or deviations of plans approved by the Environmental Control Committee may result in any or all of the following:

A. A construction stop order

B. Access to the Ranch denied to all contractors, subcontractors, and workers.

C. Retention for a portion or all of the construction deposit.

D. Corrective action may be taken directly by the Association if requests to correct violations are not completed by the contractor or owner. For examples, signs in violation of the accepted specifications may be removed by the Association if not removed by the owner or contractor. Any cost incurred due to corrective action will be the responsibility of the owner.

E. Fines may be imposed and, if not paid, such fine amounts will be retained from the deposit. A construction stop order may be in effect until any deposit amounts are replenished to the original amount. (CC&R’S, Article III, Section 10) NOTE: If fines reach a total of ½ of initial deposit, they must be paid in full within 30 days of notification. Failure to pay the fine within 30 days will result in fine amounts being retained from the construction deposit. In addition, a construction stop order will be issued until the deposit is replenished to the original amount.

3. CONFORMITY TO APPROVED PLANS

All construction must be completed in accordance with the Environmental Control Committee’s approved plans. The Environmental Control Committee must approve ANY CHANGES to these plans. Failure to do so may result in retention of your deposit and/or fines, a construction stop order, and liens (CC&R’S, Article III, Section 13).

4. GRADING

All grading must be done per the APPROVED grading plan submitted to the Environmental Control Committee. An agreed upon benchmark must be utilized by both contractor and Association. ANY CHANGES must be approved prior to initiating the change.

NO GRADING IS ALLOWED IN THE OPEN SPACE EASEMENT.

The Environmental Control Committee MUST BE NOTIFIED of any additional import or export of fill not shown on approved plan. If additional earthwork is requested by the soils engineer, a copy of that report must be filed with the Environmental Control Committee. To prevent any delay in your construction process, notify the Association before ANY CHANGES are implemented.

Contact the Clubhouse Office when you are at your approved pad grade and the building envelope is chalked out. All property lines open space easements and other easements must be identified. This must be done before you trench. The construction inspectors will then verify your pad grade and building setbacks. The Association requests that you have property pins identified and where possible the property line properly staked and identified. A line pulled from pin to pin is preferred.

Trenching should take place AFTER you have been notified by the Association in writing that your pad and building envelope is approved. Contractors will bear all costs, if any, in the event this procedure is not followed.

Only those structures shown on GRADING PLANS are approved by the Environmental Control Committee. Layout should follow this plan, not the site plan or landscape plan.

5. IDENTIFICATION

The general contractor must submit a written list of sub-contractors who will need access to the job site. The sub-list must be submitted at the pre-construction meeting. Additions to the sub-list can be faxed to (858) 756-5485 or called in by the general contractor to (858) 756-5050. Only sub- contractors or workers on the submitted list or that have been called in will be allowed access to the property. All others will be refused access, no exceptions. Contractors will be issued construction passes for the appropriate time frame required. Passes must be displayed on the dashboard at all times. All construction vehicles and personnel must enter and exit through the Main Security Centers. Transmitters are solely for the use of lot owners. Unauthorized use of transmitters by non-lot owners will result in confiscation of transmitters and/or a substantial fine. (Please note Item #7 for large vehicles.)

6. WORK HOURS

Monday – Friday 7:00 a.m. to 5:30 p.m.

Saturday/Sunday/Legal Holidays NO CONSTRUCTION

7. LARGE TRUCKS

Drivers of all large trucks must be authorized in advance by the contractor giving the Association the name and appropriate lot number. All dirt moving vehicles, redi-mix trucks, and all multi-axle trucks must get prior authorization from the Clubhouse before entering the property. Heavy load vehicles are to use the entrance gate in closest proximity to lot destination. A 24-hour notice must be given. Construction transmitters will be issued for access.

8. EROSION CONTROL

A method of erosion control on construction sites must be shown on the grading plan and approved before construction commences.

All siltation runoff must be kept off streets, adjoining properties, and most importantly, around lakes and storm drains.

All sites requiring cut or fill applications will have greater erosion control requirements.

Use of fabric, sandbags, initial drainage systems and/or planting of banks will be required.

The type and degree of erosion control will depend on lot location, time of year, and grading plans submitted.

Contractors will be responsible for any damage sustained due to a lack of, or failure to control erosion from construction sites. Notification of compliance by sub-contractors is imperative. It is the owner’s/contractor’s responsibility to notify all subcontractors of erosion control requirements.

All denuded slopes should be planted within thirty (30) days.

Please refer to erosion control package you received in your submittal package.

9. TRASH AND DEBRIS

All trash and debris must be confined to the construction lot and placed in a trash bin or container on the lot. All rubbish and trash shall be regularly removed from each lot and shall not be allowed to accumulate. Trash bin should be kept out of Association’s 10 ft. right of way.

10. STREETS/CURBS

Owners/Contractors are responsible for cleanup of roadways on a daily basis. Soil must be kept off streets by use of sandbags or whatever other means available. Contractors are responsible for any concrete spills on roadways from redi-mix trucks en route to their job-site. Gravel (3/4″ minimum) should be applied at driveway entrances. Soil build-up on streets must be shoveled back on to the site daily. THIS RULE WILL BE STRICTLY ENFORCED. ANY LOT NOT CONFORMING TO THIS REQUIREMENT WILL BE ASSESSED A FINE WITHOUT EXCEPTION.

Owners/Contractors are responsible for damage caused to streets and curbs. Homeowner’s construction deposit will be refunded only if curbs are found to be in the same condition as was existing prior to commencement of construction. No drainage pipes larger than 3 inches may be day lighted through curbing. Refer to curb outlet detail.

11. BUILDING SITE

All construction material, trailers, toilets, equipment, and construction signage must be at least ten (10) feet back from the curb and not in the open space. Driveways should be poured and completed as soon as possible. Vehicles should not be driven on lots in wet conditions. All redi-mix trucks must clean out on lot where pour is made.
Vehicles and equipment, which are currently involved in the construction process, may be
kept overnight on the construction site. Use of adjoining lots for storage is not allowed without written permission from lot owner.

12. PARKING

No overnight parking shall be permitted on any portion of the private streets.

13. SIGNS

During construction, there shall be only one (1) job identification sign no larger than 18 X 24 inches (CC&R’S, Article IV, Section 6). All Signage shall be removed after construction has been completed.

14. PETS

No pets of any kind will be permitted to come into the Ranch.

15. SPEED LIMIT

The speed limit is 30 MPH. This speed is strictly enforced with Radar controlled equipment.

16. STREET TREES

Must be maintained by the owner during the construction process and cannot be removed.

17. REVIEWS

After review you will receive written notification of the results. Written approval is necessary before proceeding to the next stage. Contractors are responsible for calling the Association Office (858-756-4415) for the following reviews:

**ROUGH GRADE: Call for review when your finished pad is completed and chalk lines are down. At this time, setbacks and grades will be verified. A pad certification by a civil engineer is required.

DRAINAGE: Call for review when drainage is installed. Drainage should be installed as early as possible.

FRAMING: Call for review when framing is completed and prior to installation of exterior
covering.

COLOR: Call for review of color prior to application of final finish coat.

**LANDSCAPE: Before implementation of approved landscape plan, a meeting should be held between the landscape contractor and the Association inspector.

FINAL PROPERTY REVIEW: At this time, the following will be verified: Elevations, final grade, landscape, curbs, street, and construction debris removed. Driveway apron joints must be sealed.

18. FINE PROCEDURES

A. If a violation occurs, and the problem is not corrected in a timely manner, a fine will be imposed. (A construction stop order may be issued if deemed necessary.)

B. The owner will be notified of such fines and will be given an opportunity to attend a meeting and show just cause why the fine should not be assessed. If just cause can be shown, the fine will be dismissed. If the owner fails to show just cause, the fine will be assessed (CC&R’S, Article III, Section 13, (3) Enforcement by Lien).

**Automatic $2,000 fine if this procedure is not followed. A stop work may be implemented until the fine is paid.

FINE SCHEDULE

MINOR VIOLATIONS include, but are not limited to:
Signage violations, violations pertaining to materials, equipment, toilets, or construction trailers placed within ten (10) feet of right of way.

The minimum fine for Minor Violations will be $50/day.

MEDIUM VIOLATIONS include, but are not limited to:
Dirty streets, trash not being placed in dumpster, illegal dumping on other lots, work during non-approved hours, and unauthorized gate transmitter usage. The minimum fine for Medium Violations will be $100/day.

MAJOR VIOLATIONS include, but are not limited to:
Commencement of construction without approval and/or plan change without approval.

The fine for Major Violations will be $500-$5,000/day.

NOTE: Any violations – minor or major – may result in revocation of access to Fairbanks Ranch. This action is subject to the sole discretion of Fairbanks Ranch Association (Refer to Page 1, Item 2, Violations). In addition, the above fines may be changed at any time deemed necessary by the Association to enforce regulations.

HOLIDAY SCHEDULE

No construction is allowed on the following dates:

New Years Day: January 1st

President’s Day: Third Monday in February

Memorial Day: Last Monday in May

Independence Day: July 4th

Labor Day: First Monday in September

Thanksgiving: Fourth Thursday in November

Christmas: December 25th


Fairbanks Ranch CONTRACTOR’S RULES AND REGULATIONS_007

Click here to download a print out of Fairbanks Ranch Contractor’s Rules and Regulations form.