MONTHLY REPORT (NOVEMBER 2014)
Gate 1 Paver Remediation to Begin November 10th
After a lengthy negotiation, the Board of Directors and Management are happy to announce that the Paver Remediation project will begin at Gate 1 on November 10, 2014. While Gate 1 (North side manned gate) is under construction, guest and vendor traffic will be redirected though a temporary guardhouse facility has been established inside of Gate 3 near the Clubhouse entrance (17651 Circa del Norte). When the temporary guardhouse is functional on November 10th, an emergency alert will be sent to all participating residents notifying them that Gate 1 is closed and to now enter through Gate 3. Gate 1 will be closed to traffic until the project is completed, which is estimated to be on December 10, 2014.
We will have traffic control during the process to assist residents, guests and their vendors on where to enter the community. We ask your cooperation in notifying guests and vendors that Gate 1 will be closed to traffic and inform them to enter through Gate 3 using the address as provided above. Residents are encouraged to use Gate 2 to help reduce the traffic at Gate 3. Vendors and guests must use Gate 3. If you have any questions regarding these changes or access issues please contact the Security Office at 756-0938.
The contractors estimates a four week time frame for each gate. Once the work at Gate 1 is completed and accepted by the Board of Directors, then the contractors will move to Gate 6 to begin the paver remediation there. The estimated start date for Gate 6 is December 15, 2014. During the time that the gates are under construction, our Security Department will be working from temporary facilities.
IMPORTANT DATE INFORMATION
GATE 1 – Closed November 10th , use Gate 3 as alternative. Residents encouraged to use Gate 2; vendors/guests must use Gate 3.
GATE 6 – Estimated close date December 15th , use Gate 4 as alternative. Residents encouraged to use Gate 5; vendors/guests must use Gate 4.
This construction project will impact everyone in the community. We regret the inconvenience that this will create and appreciate in advance everyone’s cooperation in dealing with alternate routing of traffic during the paver remediation. Every effort is being made to complete the work in a timely manner so that regular traffic can be restored as fast as possible. Thank you for your consideration and patience.
Next Board Meeting :
Wednesday, November 19, 7:00 PM @ the Clubhouse
Wishing you a Happy Thanksgiving!
Coffee by the Lake
Coffee and pastries are served every Friday, Saturday, and Sunday from 8:30 – 11:30 AM at the Clubhouse. Complimentary.
Classes will resumed last September. Tuesdays 4:00 PM, Tiny Tigers; 4:30 PM, Juniors/ Black Belt Club; 5:10 PM, Black Belt Club only. Fee-based class.
Ladies Stretch Group
Tuesday and Thursday from 8:00 – 9:00 AM at the Clubhouse. Complimentary.
Tuesdays and Thursdays from 10:15 am – 11:15 am. Fee-based class.
Tuesdays and Thursdays from 9:05 -10:05 AM at the Clubhouse. All fitness levels welcome. Fee-based class.
Mondays from 1:00 – 4:00 PM at the Clubhouse. All levels welcome. Complimentary.
Thank you to all of the residents who attended the Annual Fairbanks Ranch Association Halloween Party! Please browse below for pictures of the winners of the Costume and Golf Cart contest and please check out the website for more pictures of the event.
If you have any additional pictures from the event please email them to email@example.com.
04 6:00 PM Rules Violation Mtg.
11 6:00 PM ECC Mtg.
12 9:30 AM Ladies Invest. Club
12 6:00 PM Finance Comm. Mtg.
18 7:00 PM SAC Mtg.
19 7:00 PM Board Mtg.
20 6:00 PM Tennis Social
27 CLUBHOUSE CLOSED
28 CLUBHOUSE CLOSED
02 6:00 PM Rules Violation Mtg.
08 10:00 AM Landscape Comm. Mtg.
09 6:00 PM ECC Mtg.
10 9:30 AM Ladies Invest. Club
10 7:00 PM Board Mtg.
11 3:30 PM Winter Wonderland
12 9:00 AM LD Holiday Home Tour
16 7:00 PM SAC Mtg.
27 CLUBHOUSE CLOSED
28 CLUBHOUSE CLOSED
All events are held at the Clubhouse unless otherwise noted; dates are subject to change.
Committee Help Needed
Interested in getting involved in your community? We have just the solution! Committees are an important part of our Association operations. Each of the below committees is in need of volunteers to help our Association cultivate fresh ideas and to encourage resident involvement in the community.
- Landscape Advisory Committee
- Security Advisory Committee
- Dog Park Ad Hoc Committee
- Horse Trail Ad Hoc Committee (New!) – To look at the potential re-routing of the horse trail.
- Tennis Court Renovation Ad Hoc Committee (New!) – To study the courts’ slabs and surrounding soil moisture.
If you are interested in joining a committee please contact the Clubhouse at (858) 756-4415 or by logging in to www.fairbanksranch.org
You may also download the committee application form here.
We hope to hear from you!
General Manager’s Message
Deborah Baker, CCAM, AMS
The Halloween Party was a great start to the holiday season. It was so much fun seeing the kids dressed up in their costumes and all of the decorated golf carts. What a great community event! We look forward to the Winter Wonderland event scheduled for December 11th. Thank you to the Social Committee and Kelly Berger for the great ideas and hard work.
OCTOBER 22, 2014 BOARD MEETING:
The Board approved the consent calendar which included the following: Approve the September financials; approve the recommendation made by the Finance Committee to reinvest cash from the Reserve and Operating Funds for a period of up to 6 months at best rates; approve the updated collection policy; accept the resignation of Robert Gerard from the Tennis committee; approve the appointment of Ellen Kish to the Tennis Committee; and approve the appointment of Jarod Bona to the Finance Committee.
Unfinished Business: Management reported the Paver Remediation of Gate 1 is scheduled to begin November 10. The Board revisited the approval of the proposed re-routing of the Horse Trail from the September meeting. Following discussion, it was determined to appoint a committe e which will include horse property owners to help evaluate and propose a solution for the proper re-routing of the trail to avoid any safety issues. The Board approved the 2015 budget and announced the good news that the Assessments will remain the same for next year. The Board revisited the request to audit the Riding Club Financials. A motion was made to pay $3,000 to audit the2014 Riding Club Financials, the vote was 2/2 and did not pass.
New Business: The Board addressed the following new business agenda items: approved the Reserve Study up date a s re c ommende d by the Finance Committee; approved the proposals submitted by O’Connell Landscape to renovate common area around the lake for a total of $11,105 and a budget of $4,000 to renovate Gate 3; approved the formation of an Ad Hoc Committee to investigate geotechnical conditions for the Tennis Courts and recommend a long term maintenance plan ; approved the proposal to replace two valves at the refill pond at a cost of $16,362 to be paid from reserves as recommended by the Director of Facilities; approved a policy to allow the GM to have sole signing authority only when related to a final paycheck for personnel.
The agenda for each Board meeting is sent throug h an email blast to
residents and is posted on the website prior to the meeting in accordance with Civil Code. Please take a few minutes each month to review the agenda items and provide comments when needed.
ANNUAL BUDGET MAILING:
The 2015 budget was approved at the October 22, 2014 meeting. Good news – the Assessment will remain at $1587 per quarter. As required by the Fairbanks Ranch Association governing documents and Civil Code, the annual budget packet mailing is being prepared and will be mailed to all FRA members. This packet provides the 2015 budget information and explains many of the Association policies. If you do not receive this packet by November 15, 2014, please contact the office so that we can provide you with another copy.
VOLUNTEERS NEEDED FOR TWO IMPORTANT AD HOC COMMITTEES:
At the October Board meeting the Board approved the formation of two Ad Hoc Committees to help resolve important Community issues: (1) A Committee to help evaluate the current condition of the concrete slabs of the Tennis Courts, review geotechnical reports and propose a long term maintenance program to ensure the proper upkeep and safety of the courts, and (2) A Committee to evaluate and propose a solution for the proper re-routing of the current Horse Trail to avoid any safety issues. Please contact me at dbaker@fairbanksranch. org or call 858-756-4415 if you have related experience or have an interest in joining either of these committees.
Congratulations to our Halloween Costume and Golf Cart Decorating Contest Winners!
Nancy Jastremski, Tennis Committee Chair
The Tennis Survey Results are In!
Out of the residents that responded the majority support the following :
* Online reservation system for FRA courts
* Requiring over 50% resident participation for Childrens and FRA leagues
* Singles matches should have 1.5 hours of time allotted
* Tennis pros should give a percentage of their hourly back to FRA, as they do with other communities.
* More tennis social events
* Residents would like to use and pay their own pros on FRA courts, removing the exclusivity provision from our rules and regs
* There is interest in having a ball machine for residents use.
* The majority of residents would pay for the use of a ball machine.
That brings us to the question, does FRA need a resident pro going forward? Should we outsource our social functions & classes to a variety of pros who specialize in different classes (i.e. cardio tennis, rush n crush) based on resident interest? Please send your input to fbrtennis@ gmail.com
To see the specifics, go to the Documents section of the FRA Website under Tennis Committee Minutes and Documents.
Just a reminder from the Tennis Advisory Committee:
- All nonresidents, VIP guests and pros MUST be accompanied by a resident on each court.
- Please remind your tennis pros that they must sign up with the clubhouse before working on FRA courts. This is essential
to protect our community.
Thank you for being respectful to your fellow residents and ensuring that our courts are preserved for our residents.
See you on the courts!
Interested in Joining a Tennis League?
If so, please contact the Tennis Committee at firstname.lastname@example.org or call Hannah King at the Clubhouse at (858)756-4415 and provide us with your contact information and skill level (i.e. CC, AA).
ENVIRONMENTAL CONTROL COMMITTEE
Architectural & Construction Manager, Don Frank
Director of Financial Services, Vartan Yacoubian
Director of Security, Michael Yaptango
Officer Joe Petronaci
It is with considerable sadness that we announce the passing of Officer Joe Petronaci of our Security Team. Joe passed away on October 23, 2014 after a lengthy and courageous battle with cancer.
Joe has been employed by Fairbanks Ranch for the last three years. He was well liked and respected by his peers. Many residents also spoke highly of him. Joe so much liked serving the Fairbanks Ranch community that he would routinely arrive 45 minutes early to work for each of his shifts. He continually spoke about returning to work over the past several months.
During my brief service to the Fairbanks Ranch community, Joe caught my attention early on for several reasons. He consistently arrived to work each and every day earlier than anyone else for his assigned shift. Joe would also be one of the first officers to volunteer to come in early or stay late to cover the other shifts. During my many conversations with Joe, I truly felt that he enjoyed being a part of the Security Team, and also enjoyed working for your community. Joe was a valued employee and tremendous resource for me.
I had the privilege and opportunity to meet with Joe and his wife Mary. Joe often spoke of the fondness he had for his wife and their two sons. He was particularly proud and excited earlier this year when one of his sons had married. Joe will be missed by each and every one of us. I thank him for his service, professionalism and great work attitude. He will always be a part of our Team.
A service will be held at the Our Lady of the Rosary Church on Monday, November 3rd at 9:00 AM. The church is located at 1629 Columbia Street in Little Italy. Joe is survived by his wife Mary, two adult sons and a daughter-in-law. His family suggests donations be made in Joe’s name to the City of Hope.
Here are a few reminders as we move towards the end of 2014:
GPS coordinates for the main gates are:
• Gate 1 – 16401 Circa Del Norte
• Gate 6 – 16607 Circa Del Sur
Please pass this on to your guests and vendors. These GPS coordinates will be helpful in directing them to the appropriate main gate for access into Fairbanks Ranch.
Are you having an event?
When requested by residents, security will staff additional officers to facilitate access for large groups of vehicles/guests. Please help us by making arrangements with security as early as possible in order that we may meet your needs. Please contact Lieutenant David King at Main Gate #1, 858-756-5050, for details.
Security Advisory Committee:
The Security Advisory Committee generally meets on the 3rd Tuesday of each month. Meetings are held in the Clubhouse, starting at 7 PM. The next scheduled meeting is Tuesday, November 18, 2014.
The current members include:
Bonnie Steinberg — Chairperson
Jamie Wallace — Co-Chair
William Black — Member
Joleene Cannon — Member
Mike Fuller — Member
Janet Mittleman — Member
The Security Department
Patricia Wehling Sergio
Bazua Marin Hernandez
Joe Petronaci (In Memoriam)
Rachel Wakefield – Admin. Assistant
Michael Yaptangco – Security Director
Las Damas de Fairbanks
Las Damas Secretary, Solveig Bassham
We held our second general meeting of the year on Friday, October 17th at the beautiful home of Estee Gubbay to benefit Reality Changers.
Author Lacy Crawford
Our guest speaker was Fairbanks Ranch resident and author, Lacy Crawford. After working for fifteen years as an independent college applications advisor to students all over the US and abroad, Ms. Crawford wrote a novel detailing the secrets of the admissions race. The stories she tells in EARLY DECISION (HarperCollins/Morrow,2013) led to requests from the Wall Street Journal, New York Times, New York Post, MSNBC, Fox & Friends, and other media outlets for Ms. Crawford to talk about what has happened to college admissions and the toll it takes on families. At our meeting, Ms. Crawford read excerpts from her book and lead a discussion about the price of getting in and how it is getting in the way of growing up and what it takes to crack the Ivy gates. After the meeting, Ms. Crawford graciously signed copies of her book.
Our featured charity this month was Reality Changers. Alice Chen, a representative of Reality Changers, was on hand to describe how the charity transform lives, schools, and communities by providing youth from disadvantaged backgrounds with academic support, financial assistance and leadership training to become first generation college students. If you are interested in more information, please visit http://realitychangers.org.
November Day at the Races
Please join us for Las Damas de Fairbanks Day at the Races, on Friday, November 21, 2014 at 11:00 a.m. to celebrate the upcoming inaugural fall meet at the Del Mar Race Track. Tickets will be $75 per person and includes admission to the Crosby Celebrity Suite where a catered luncheon will be served. There will be a race named for “Las Damas de Fairbanks.” An opportunity drawing will feature an amazing prize. Two winning ticket holders will be invited to the Winner’s Circle to present the winning horse owners with flowers provided by the race track and will receive a complimentary photo. All proceeds from the opportunity drawing will benefit Pegasus Rising, a therapeutic riding charity for military veterans. This event is open to all the ladies of Fairbanks Ranch and their guests, but only the first 48 people to RSVP and drop of their checks at the Fairbanks Ranch Clubhouse will be able to attend. We will be providing more information and details regarding this special event in future emails and Evites soon. Don’t miss it!
December Holiday Home Tour
Also, keep your calendar open for the annual Las Damas Holiday Home Tour on Friday, December 12th. The day will begin with a check-in at the clubhouse at 9:00 am. At this time, you will receive your map of the beautifully decorated homes, which are included on the self-guided tour. Also, there will be refreshments and an opportunity to catch up with neighbors. The Home Tour begins at 10:00 am and will be followed by an optional gourmet box luncheon. This is always a fun event for you and your friends to kick-off the Holiday season, and will once again benefit the Family Recovery Center, a wonderful organization helping women and children on their road to recovery. Check your mail in early November for an invitation and more information on the Holiday Home Tour.
We are still looking for homes for this year’s Holiday Home tour. If you are interested in volunteering your home, please contact Alexis Ranglas at email@example.com.
Fairbanks Riding Club News
Fairbanks Riding Club President, Susan ElLner
JOIN US AT THE EQ (SATURDAY, NOVEMBER 22nd 1:00pm)
PONY RIDES ON LIGHTNING
Trainer Nicole Johnson and Premier West Stables are offering free pony rides on “Lightning” an adorable dappled grey pony.
Amy Brooker with FRC’s newest resident
– a miniature horse named Jackson.
HOLIDAY PHOTOS WITH JACKSON
A “Happy Holiday” scene including hay bales, a sleigh, and holiday decorations will be used as a back drop for photos to be taken with “Jackson” the miniature horse.
Resident, Matthew Haller, feeding Jackson some hay.
APPLE CIDER AND COOKIES
Trainer Kim Vanderwood Green and KV Training for Hunters and Jumpers is providing refreshments.
Please plan to arrive around 12:30 to sign up for pony rides. Take this opportunity to have a unique holiday photo to share with friends and family. Introduce your children to horses in a fun and relaxed environment, or bring your loved one for a happy memory.
Jackson and his friend Simon.
We look forward to seeing you!
Winter Wonderland 2014
Most committee meetings are open to Association Members, and you are invited and encouraged to attend. If you plan to attend any meetings, we advise that you confirm the date and time with the Clubhouse, as meeting times are subject to change.
Board of Directors Meeting
President: Marlene King
The next regular meeting is scheduled for Wednesday, November 19, 2014 at 7:00 pm at the Clubhouse. Meetings are normally held the fourth Wednesday of every month.
Environmental Control Committee
Chair: Richard Sparber
The next review meeting is scheduled for Tuesday, November 11, 2014 at 6:00 PM in the Clubhouse Conference Room. Design review meetings are held the second Tuesday of each month. The submittal deadline for design review is 2 weeks prior to the meeting. The submmssion deadline for November’s meeting was Tuesday, October 28, 2014.
Each regular ECC meeting features an Open Forum, wherein residents are welcome to attend and share comments or questions within a designated time frame. The remainder of the ECC meeting is closed due to the sensitive and complex nature of the projects being reviewed.
Fairbanks Ranch Community
President: Richard Sparber
General Manager: Chuck Duffy (760) 479-4125
The next meeting of the Fairbanks Ranch CSD is scheduled for Monday, November 3, 2014 at 6:00 PM. Meetings are held once per quarter.
Finance Advisory Committee
Chair: Lynn Terhorst
The next meeting is scheduled for Wednesday, November 12, 2014 at 6:00 PM in the Clubhouse Conference Room. Meetings are normally held the third Wednesday of the month.
I.T. Advisory Committee
Chair: Matt Habeger
The next meeting has not yet been scheduled.
Landscape Advisory Committee
Chair: Stephanie Friedrich
The next meeting is scheduled for Monday, December 8, 2014 at 10:00 AM in the Clubhouse Conference Room.
Planning & Land Use Advisory Committee
Chair: Bob Gerard
The next meeting is scheduled for Wednesday, November 5 at 7:00pm in the Clubhouse Conference Room.
Rules Enforcement Committee
The next meeting is scheduled for Tuesday, November 4, 2014 at 6:00 PM in the Clubhouse Conference Room. Meetings are normally held the first Tuesday of every
Security Advisory Committee
Chair: Bonnie Steinberg
The next meeting is scheduled for Tuesday, November 18, 2014 at 7:00 PM in the Clubhouse Conference Room.
Social Advisory Committee
Chair: Belinda Foley
The next meeting has not yet been scheduled.
Tennis Advisory Committee
Chair: Nancy Jastremski
The next meeting is scheduled for Thursday, November 11, 2014 at 4:00 PM in the Clubhouse Conference Room.
Voice Your Opinion
The Board of Directors is fortunate to have valuable committee advice on community issues; however, your individual ideas are also desired and encouraged. If you have
input, or want to express your opinion on any Associa- tion issue, there are several avenues available to you:
1. Attend a regularly scheduled Board meeting that is usually held the fourth Wednesday of every month. An open discussion is held at the beginning of each meeting.
2. Address a letter to the Board. You may deliver it to the Association office at the Clubhouse, or mail to: P.O. Box 8166, Rancho Santa Fe, CA 92067, or fax to (858) 756-5485. You may also e-mail the Association at: firstname.lastname@example.org.
3. Voice your opinion to a committee by attending the appropriate committee meeting. For example: a security or safety concern would be voiced to the
4. Provide your input to the General Manager, Deborah Baker, so that your concern or advice may be expressed to the full Board. Drop by the Clubhouse or call Deborah at (858) 756-4415. Her e-mail is: email@example.com.
5. You may also call or e-mail an individual Board member, but it is important that you and/or the Board member are careful to make sure the full Board becomes aware of your input.
Fairbanks Ranch Board of Directors 2014-2015
Contact information for the Board of Directors is available in the community directory.
Marlene King. . . . . . . . . . . . . . President
Beth Golub . . . . . . . . . . . . . . . Vice President
Matt Habeger . . . . . . . . . . . . . Chief Financial Officer
Donald Levy. . . . . . . . . . . . . . .Secretary
Richard Johnson . . . . . . . . . . .Director at Large